Trello for Remote Teams

From meetings to status updates, team bonding to brainstorming, see how Trello keeps remote teams connected.

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What is a remote team?

A team becomes “remote” when one or more members do the majority of their work from a different location than their teammates. Every remote team, however, can write its own rules: Each coworker might live and work in separate cities or countries, a team might operate across several office locations, or just one person might have moved away from their colocated teammates. The sky’s the limit when your team is on board to work across time and space.

In every case, there are team organization techniques that should evolve to create an equal opportunity working environment for everyone: that means no muffled mics in busy conference rooms!

Remote team best practices are emerging to help people work better through technology. Communication, culture, and transparency are key, and a great place to start is with your tools: The processes and Power-Ups below have been tried and tested by remote teams worldwide, including those here at Trello. Get inspired, copy the boards, and make them your own!

Weekly Meeting

Bring focus to your team meetings.

  • Save time with a dedicated board that creates a structured agenda for your team’s weekly (or daily) meetings.
  • Create a democratic and open meeting structure by allowing any teammate to add cards to the “This Week” list.
  • As items are discussed move them to a “Done” list, and when there are no more cards, the meeting’s done!
  • Make sure to take the time to celebrate successes or commiserate roadblocks together each week to build team unity.
  • Give everyone the spotlight by appointing a rotating meeting lead, and keep absentees in the loop by adding notes to cards.
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Team Hub

Consider it mission control for team productivity.

  • A one stop shop for team resources, FAQ’s, and for anyone to see what’s currently being worked on and who’s doing what.
  • Create cards for important items like OKRs, projects, and team activities to provide an at-a-glance overview.
  • Link to related boards, documents, and chat channels for anyone that wants to take a deep dive or learn more.
  • Add comments with weekly progress updates on cards so that the entire company can see what’s getting done.
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Remote Team Bonding

Create shared experiences for remote activities.

  • A board where everyone on your remote team can add a card to share their excursion, no matter their location. Great for an all-company day off.
  • Add a list on the far left for resources. This way everyone can reference the logistical details: budget stipends, reimbursement process, and scheduling.
  • Create lists for each team to make the board easily scannable. Plus, it helps remote folks get more context as to who is on what team!
  • Make sure to set the board to Team Joinable so that anyone on your team can add themselves to the board, no invite required.
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Mr. Rogers

A simple way to build team culture.

  • Grow your remote team culture on the regular: Randomly pair up people on disparate teams 1x/month for an impromptu video call about anything at all!
  • Each list is a month, and each card is the groupings for that month. Add each person’s avatar to the card.
  • Assign a person to be the coordinator, or the person responsible for scheduling the call.
  • Take a screenshot of your group call and add some comments about random things you discussed so the rest of the team can see.
Open Board →

Brainstorming Board

A better way to brainstorm new ideas.

  • A board to collaborate and share ideas with your team, no matter where they’re located.
  • Make the left-most list a place to identify the higher level initiative or problems you wish to solve.
  • Create a list for each round of ideas, and each person creates cards for their different proposed solutions. As you discuss them, move the “winners” to the next round.
  • Add a card at the top of each list explaining what that round will focus on and summarize the instructions so it's easy for everyone to refer to.
Open Board →

How To Embrace Remote Work

Download our free guide to start building a success strategy for your remote team. Includes expert advice from 10 world-leading remote companies.

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Power-Up Your Remote Team

Simple, adaptable, customizable. Connect your favorite apps and enable additional features to meet your unique business needs with Power-Ups.

Slack

  • Share information with your remote team or get feedback on a project by sending Trello cards to Slack.
  • Stay in the loop by setting up configurable alerts to automatically notify Slack channels for activities in Trello.
  • Get reminders for cards when you need them in Slack, or set reminders for another teammate, so that no important tasks fall through the cracks.
  • Turn brainstorms in Slack into actionable items in Trello by attaching Slack conversation to Trello cards in a click.
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appear.in

  • Escalate the medium and not the message by making face-to-face communication a priority for your remote team with video chat.
  • Perfect for meetings and brainstorms, no matter where your team is based.
  • Embed Trello boards into appear.in meetings so that everyone can share the same perspective when planning and discussing work.
  • Google Hangouts and join.me users, don’t fret, there are Power-Ups for them as well!
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Google Drive

  • Make it easy for anyone, anywhere to access important documents and assets in one centralized location.
  • Quickly attach folders and files from Google Drive to a Trello card, or create new files without leaving Trello.
  • See real-time information and previews for any Google Drive files or folders attached to cards.
  • Turn any Trello board into a Google Slides presentation with one click.
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Planyway Calendar

  • See what the entire team is up to in a glance with a multi-board calendar view.
  • Display third party calendars within your Trello boards to keep all your important dates in one place.
  • Drag and drop cards on the calendar to change the due date.
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Confluence Cloud

  • Collaborative content creation in the cloud has never been easier.
  • Attach Confluence Cloud pages to Trello cards and get from your board to your drilled-down content in a single click.
  • Create new Confluence Cloud pages directly from Trello cards.
  • See all the activity on your page, who created a page and when it was created, including a snippet and the number of comments on the page, right from the card back.
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Blog Posts To Up Your Game

In-depth posts for improving your remote team process with Trello from industry leaders and the Trello team.

6 Rules To Live By When You Work In An Office But Have Remote Team Members

Our best tips for maintaining team harmony no matter the cubicle, co-working space, or couch.

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How To Master The Art Of Remote Team Communications

Seamless team communication doesn’t just happen by divine intervention!



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The 10 Biggest Misconceptions Of Remote Work

It’s time to put stereotypes to rest. We’ve debunked the most common myths about remote workers.

Read More

Get productivity tips, workflows, and much more on the Trello Blog!

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